Privacy Policy – PRAGA 2028

1. Data Controller

The data controller is:

PRAGA 2028 - Světová výstava poštovních známek, z. s. (hereinafter referred to as the “Association”)
Company ID No.: 23976781
Registered office: Opletalova 1337/29, 110 00 Prague 1
E-mail: info@praga2028.cz

2. Scope of Personal Data Processed

We process the following personal data:

  • data on members of the Association: first name, surname, date of birth, permanent residence address, contact details (e-mail, telephone);
  • data on applicants for participation in the exhibition who have submitted an application, and exhibitors (accepted applicants) (hereinafter collectively referred to as “exhibitors”): first name, surname, year of birth (in the case of participation in the youth class), permanent residence address, contact details (e-mail, telephone), name of the exhibit and data on its evaluation at previous exhibitions;
  • data on national commissioners (appointed by individual national philatelic federations, including data on their possible assistants): first name, surname, permanent residence address, contact details (e-mail, telephone);
  • data on members of the jury (including observers and experts): first name, surname, permanent residence address, contact details (e-mail, telephone);
  • data on donors: first name, surname, date of birth, permanent residence address, and possibly other contact details (e-mail, telephone).

3. Purpose of Processing

We process personal data for the following purposes:

  • internal administration of the Association and maintenance of the register of Association members;
  • organization of the Praga 2028 exhibition;
  • ensuring the participation of exhibitors in the Praga 2028 exhibition.

4. Legal Basis for Processing

The legal basis for processing personal data is:

  • performance of a legal relationship between a member and the Association (membership in the association);
  • performance of a legal relationship between exhibitors, national commissioners, jury members and the Association;
  • performance of a legal obligation;
  • performance of a legal relationship between the Association and a donor;
  • consent to processing in the case of publication of personal data about individual donors.

5. Recipients of Personal Data

Data on members are not passed on to any third parties.

Data on exhibitors will be or may be transferred to the necessary extent to third parties (e.g., FIP or jury members) if necessary for the decision on acceptance to the exhibition or for the evaluation of exhibits.

Personal data of national commissioners, jury members and any other persons involved in the organization of the exhibition will be published on the exhibition website and in printed materials associated with the exhibition (e.g., bulletin, catalogue or programme) at most to the extent of first name, surname, country or organization and contact address (e-mail).

Data on donors, to the extent of first name, surname and the amount of support, may be published based on their consent to the extent specified in the given consent (on the website https://praga2028.cz, in promotional materials, on the exhibition premises and in the exhibition catalogue).

6. Data Retention Period

Personal data will be kept for the duration of the preparation and course of the exhibition and then for a maximum of 5 years after its conclusion, unless legal regulations provide otherwise. Selected data on exhibitors, national commissioners, jury members, donors and persons organizing the exhibition (first name, surname, possibly the name of the exhibit and the evaluation achieved) will be archived for the purpose of documenting the exhibition, or permanently published on the website.

7. Rights of the Data Subject

Each person whose personal data we process has the right:

  • to access their personal data;
  • to rectify inaccurate or incomplete data;
  • to erasure of data if they are no longer necessary or if the processing was unlawful;
  • to restriction of processing;
  • to object to processing;
  • to lodge a complaint with the Office for Personal Data Protection (https://uoou.gov.cz/);
  • to withdraw consent to the publication of data relating to their person.

8. Data Security

The Association has adopted appropriate technical and organizational measures to secure personal data against unauthorized access, loss or misuse.

9. Contact

If you have any questions regarding the processing of personal data, you may contact the data controller at the e-mail address: info@praga2028.cz.